Police Checks (St. Marys Minor Hockey)

PrintPolice Checks

Police Check Policy 
page updated Sept 7 2020

OMHA and Hockey Canada requires that all volunteers (coaches, trainers, managers and on ice helpers) get a Police records check (vulnerable sector screening). 

If you live within St Marys or Perth county, you will need to get your police check done by Stratford Police (as of Nov 5th, 2018).  This can be done ONLINE now Stratford Police Records Check Website  

If you live in Oxford or Middlesex counties, you will need to go to your local police detachment (i.e. Lucan OPP)


This needs to be done before you can volunteer with the team.  If you have had a search done recently (ie for baseball, scouting or school) SMMHA will accept this.   

Click Here to read our Police Check Policy police_check_policy_2018.pdf

Ask yourself these 2 questions:

Question 1:  Do you have a police check that is newer than March 1st 2020?  (less than 6 months old)

Yes?  -
make sure Pete Frehner (OMHA Rep/Risk Management) has a copy.  Nothing further is needed.
No?  -
proceed to question 2

Question 2:  Do you have a police check that is newer than September 1 2016?  

Yes?  -
make sure Pete Frehner (OMHA Rep/Risk Management) has a copy and complete the Criminal Offence declaration form.  Criminal_Offence_Declaration_Form_2020  Just fill it out, sign it and send to Pete.
No?  -
you need to get a new background check.  See below.


To get a Police Background Check

1.  You will need  to take a copy of this letter (Updated Sept 2020) police_check_2020.pdf   the police station
2.  Complete this form (Updated Sept 1 2016) -       VSSLE220E.pdf

This process can take several weeks so please get your record checks done soon.

Once you have received the response from the OPP/Stratford Police,  scan and email a copy to [email protected]   (as the arena access may be limited)

FAILURE TO COMPLY WITH THE POLICE CHECK POLICY MAY RESULT IN YOU NOT BEING ABLE TO COACH


Under 18?

Due to changes imposed by the new Police Record Checks Reform Act (PRCRA) legislation, effective November 1st, 2018, a police check for persons under 18 years of age UNLESS applying for a position with a government agency (federal, provincial or municipal), will not be processed.  Therefore, applicants under the age of 18 will not be required to obtain a Police Record Check OR signing of a declaration form is not required.  (from OHF Risk Management Page)

Any questions about the process or when your police check expires, contact:

Pete Frehner
OMHA REP/ Risk Management
[email protected]

Printed from smmha.ca on Monday, October 26, 2020 at 11:07 AM