Police Checks (St. Marys Minor Hockey)

PrintPolice Checks

Police Check Policy 
page updated Oct 7 2021

OMHA and Hockey Canada requires that all volunteers (coaches, trainers, managers and on ice helpers) get a Police Vulnerable Sector Records Check (VSS).

If you live within St Marys or Perth county, you will need to get your police check done by Stratford Police.  This can be done ONLINE now -  Link - Stratford Police Records Check Website 

If you live in Oxford or Middlesex counties, you will need to go to your local police detachment (i.e. Lucan OPP)

This needs to be done before you can volunteer with the team.  If you have had a search done recently (ie for baseball, scouting or school) SMMHA will accept this.   

If you reside within the boundaries of the Town of St. Marys, you can apply to the Town for a refund of the cost of the VSS per this policy: Police_Records_Checks_Fee_Wiaver_for_Volunteers_Policy

The Town of St. Marys Application for Fee Waiver can be found here: Town_of_St_Marys-Application-for-Fee-Waiver

Click Here to read our Police Check Policy police_check_policy_2018.pdf

Ask yourself these 2 questions:

Question 1:  Do you have a police check that is newer than March 1st 2021?  (less than 6 months old)

Yes?  -
make sure OMHA Rep/Risk Management has a copy.  Nothing further is needed.
No?  -
proceed to question 2

Question 2:  Do you have a police check that is newer than September 1 2017?  

Yes?  -
make sure OMHA Rep/Risk Management has a copy and complete the Criminal Offence declaration form.  Criminal_Offence_Declaration_Form_2020  Just fill it out, sign it and send in.
No?  -
you need to get a new background check.  See below.

To get a Police Background Check

1.  You will need  to take a copy of this letter (Updated April 2021) police_check_2021.pdf  the police station
2.  Complete this form (Updated Sept 1 2016) -       VSSLE220E.pdf

This process can take several weeks so please get your record checks done soon.

Once you have received the response from the OPP/Stratford Police,  
scan and email a copy to [email protected]   (as the arena access may be limited)


Under 18?

Due to changes imposed by the new Police Record Checks Reform Act (PRCRA) legislation, effective November 1st, 2018, a police check for persons under 18 years of age UNLESS applying for a position with a government agency (federal, provincial or municipal), will not be processed.  Therefore, applicants under the age of 18 will not be required to obtain a Police Record Check OR signing of a declaration form is not required.  (from OHF Risk Management Page)

Any questions about the process or when your police check expires, contact:

OMHA REP/ Risk Management
[email protected]

Printed from smmha.ca on Sunday, October 24, 2021 at 2:09 PM